Would you like to share something

Share OneDrive files and folders

Use Microsoft OneDrive as cloud backup and share files, photos, and entire folders with others.

Your cloud storage in OneDrive is private unless you choose to share it with others. You can also see who a OneDrive file has been shared with, and you can stop sharing at any time.

Note: The options shown may vary slightly between OneDrive and OneDrive for work or school / university, especially if your organization has restricted certain settings.

How would you like to share?

Select this option to share items with many people who you may not even know personally. You can use these links e.g. B. Post on Facebook, Twitter or LinkedIn or share in an email or chat message. Anyone who receives the link can view or edit the item, depending on their permissions set. Link users cannot upload new items. Remember, however, that the link can also be forwarded and that no registration is required.

  1. Go to the OneDrive website and sign in with your Microsoft, work, school, or college account.

  2. Select the file or folder you want to share by checking the circle in the top corner of the item. You can also select multiple items to share together (sharing multiple items at the same time isn't available for OneDrive for Work or School / University accounts).

  3. Select at the top of the page share out.

  4. Choose Anyone with the link can edit to customize the link options.

  5. Set the options you want for your link, and then select Apply off when you're done.

    • Allow editing: If you share items with this type of link and users are signed in with a Microsoft account, they can edit files and add files to a shared folder. Recipients can forward the link, change the list of people who share the files or folders, and change permissions for recipients. When you share a folder, people with edit permissions can copy, move, edit, rename, share, and delete any item in the folder.

      Turning this off will allow people to view, copy, or download your items without signing in. They can also forward the link to other people. However, you cannot change the version on your OneDrive.

    • Set the expiration date: The link only works until the date you set. After doing this, the link will become invalid and you will need to create a new link for users who need access to your file or folder.

    • set password: When a user clicks the link, they will be prompted for a password before they can access the file. You have to provide this password to users separately.

    More options in OneDrive for work or school / university

    OneDrive for work or school / university users also have the option to limit the level of access (anyone with the link, only people within your organization, only people with existing access to the file, or only people you specify). Additionally, if you want to turn off editing, you can also prevent viewers from downloading the file.

    • Everyone enables access for everyone who receives this link, regardless of whether they received this link directly from you or whether it was forwarded by someone else. This can also include people outside of your organization.

    • People in allows anyone in your organization who owns the link to access the file, whether they received it directly from you or someone else forwarded it.

    • People with existing access can be used by people who already have access to the document or folder. The permissions on the item are not changed. Use this setting when you want to send a link to someone who already has access.

    • At Certain persons Only the specified people get access, although other people may already have access. When people forward the sharing invitation, only people who already have access to the item can use the link.

    • Allow editing: When you share items with this type of link and users are signed in, they can edit files, add files to a shared folder, and delete them from a shared folder. Recipients can forward the link, change the list of people who share the files or folders, and change permissions for recipients. When you share a folder, people with edit permissions can copy, move, edit, rename, share, and delete any item in the folder.

      The default is Allow editing activated. However, if you only want other people to view your files, clear the check box. With OneDrive for work, school, or college accounts, you can also quickly select edit permissions without opening the share link settings. Simply select the pencil icon next to the Name, Group, or Email field, then give the recipients edit or read-only permissions. If you want to select or adjust further options, choose Link settings to access the additional options. Note that new Microsoft 365 features will be rolled out to all subscribers over a period of time, so you can Link settings may not see it right away, but you can expect the option to appear on your device soon.

    Note: If a sharing option is grayed out, it may have been restricted by your organization's administrators. For example, you can choose the option for Anyone links Deactivate to prevent usable links from being forwarded to other people.

    Permissions can be further restricted by using the option to Block download which means they cannot save a local copy. For Word files, you can also only open in edit mode Select to limit the group of people who can leave comments and make suggestions on the file. Note: If someone already has edit permissions for the item, they can be canceled by selecting Open in review mode only not prevented from making changes. The document is opened in edit mode for this person.

    Note: If you use the Open only in review mode for a shared document, recipients who open the document in the Word desktop app will be redirected to Word on the web where they can make tracked edits or leave comments.

  6. As soon as you get back at the peloton share are, choose Copy link to copy the link to the clipboard.

    Note: "Https://1drv.ms" is the shortened URL for OneDrive. Abbreviated URLs are useful for sharing on Twitter.

  7. Paste the link in an email message or in the application that you want to use to share the link.

Tip: You can also generate share links with the OneDrive desktop app for Windows 7, Windows 10, and Mac. All you have to do is right click on the file or folder in the OneDrive folder on your computer and Share a OneDrive link choose. This copies a link to the clipboard that you can paste into an email, website, blog post, and more.

However, these links are set to “Edit Permission” by default. If you only want to give someone permission to view, use the OneDrive website to generate the link (or change the link you just created).

Select this option if you want to send an email invitation to people or groups and want to keep track of the invitations. In this way, you can also remove the authorizations for individual persons or groups later if necessary.

  1. Enter in the field Enter your name or email address Enter the email addresses or contact names of the people with whom you want to share the item. When you start entering information in the field, you can also choose a contact from the list that appears.

  2. You can add a note to the recipients if you want.

  3. To change the authorization level, choose Anyone with the link can edit out.

  4. Set the options you want for your link, and then select Apply off when you're done.

    • Allow editing: If you share items with this type of link and users are signed in with a Microsoft account, they can edit files and add files to a shared folder. Recipients can forward the link, change the list of people who share the files or folders, and change permissions for recipients. When you share a folder, people with edit permissions can copy, move, edit, rename, share, and delete any item in the folder.

      Turning this off will allow people to view, copy, or download your items without signing in. They can also forward the link to other people. However, you cannot change the version on your OneDrive.

    • Set the expiration date: The link only works until the date you set. After doing this, the link will become invalid and you will need to create a new link for users who need access to your file or folder.

    • set password: When a user clicks the link, they will be prompted for a password before they can access the file. You have to provide this password to users separately.

    More options in OneDrive for work or school / university

    OneDrive for work or school / university users also have the option to limit the level of access (anyone with the link, only people within your organization, only people with existing access to the file, or only people you specify). Additionally, if you want to turn off editing, you can also prevent viewers from downloading the file.

    • Everyone enables access for everyone who receives this link, regardless of whether they received this link directly from you or whether it was forwarded by someone else. This can include people outside of your organization.

    • People in allows anyone in your organization who owns the link to access the file, whether they received it directly from you or someone else forwarded it.

    • People with existing access can be used by people who already have access to the document or folder. The permissions on the item are not changed. Use this setting when you want to send a link to someone who already has access.

    • At Certain persons Only the specified people get access, although other people may already have access. When people forward the sharing invitation, only people who already have access to the item can use the link.

    • Allow editing: When you share items with this type of link and users are signed in, they can edit files, add files to a shared folder, and delete them from a shared folder. Recipients can forward the link, change the list of people who share the files or folders, and change permissions for recipients. When you share a folder, people with edit permissions can copy, move, edit, rename, share, and delete any item in the folder.

      The default is Allow editing activated. However, if you only want other people to view your files, clear the check box. With OneDrive for work, school, or college accounts, you can also quickly select edit permissions without opening the share link settings. Simply select the pencil icon next to the Name, Group, or Email field, then give the recipients edit or read-only permissions.

    Note: If a sharing option is grayed out, it may have been restricted by your organization's administrators. For example, you can choose the option for Anyone links Deactivate to prevent usable links from being forwarded to other people.

    Permissions can be further restricted by using the option to Block download which means they cannot save a local copy. For Word files, you can also only open in edit mode Select to limit the group of people who can leave comments and make suggestions on the file. Note: If someone already has edit permissions for the item, they can be canceled by selecting Open only in review mode not prevented from making changes. The document is opened in edit mode for this person.

    If you want to send your sharing invitation directly from Outlook, select the Outlook icon to automatically open an email. Then enter the recipients, a message, and select Send.

  5. Choose Apply to save the permission settings, then select Send out.

Hints:

  • If you're having trouble sharing from Outlook.com, see I can't share OneDrive files from Outlook.com.

  • If your Microsoft account uses Family Safety and a parent has turned off contact management, you can only share items with people who are already on your contact list.

  • Please respect copyright law and carefully consider what you share online. Copying or sharing unauthorized material is against the Microsoft service agreement.

Sharing folders

If you share folders with edit permissions, those you share with can add the shared folders to their own OneDrive. That way, they can manage the folder along with their own folders and items, easily move items between folders, and work on it offline more easily. Any updates made by these people will be synced to the shared folder so that everyone who has access to the folder is always up to date.

Tip: Recipients can add shared folders (but not individual files) to their OneDrive. If you want recipients to be able to add files to their OneDrive, put the files in a folder first, and then share the folder.

Share with the OneDrive mobile apps

Further information and help can be found at:

additional Information

Do you need more help?

Access the online help
For more information, see the OneDrive and OneDrive for work or school / university support pages.
For information about the OneDrive mobile app, see Troubleshoot the OneDrive mobile app.

Administrators can also use the

OneDrive Tech CommunityOneDrive, the.

Email support
If you still need help, shake your mobile device while the OneDrive app is open or email the OneDrive support team. To contact OneDrive Support from your PC or Mac, click the OneDrive icon in the notification area or menu bar, then select More > Send feedback > I don't like something out.

OneDrive administrators can use Microsoft 365 for Business support.

Would you like to give us your feedback?
OneDrive UserVoice is the place to suggest the features that you would like us to offer OneDrive.Even if we cannot guarantee certain features or dates, we will respond to every proposal that receives at least 500 votes.

Switch to OneDrive UserVoice.